Agenda and minutes

Venue: Council Chamber, Civic Offices, Reading, RG1 2LU

Contact: Simon Hill - Committee Services Email: (simon.hill@reading.gov.uk)  0118 9372303

Media

Items
No. Item

28.

Chair's Announcements

Minutes:

At the invitation of the Chair the Monitoring Officer made the following announcement:

 

‘In March 2020 following the first lockdown, and the government advice not to meet in person, the Council made interim arrangements for democratic oversight of the Council.  This included arrangements under the Constitution for Policy Committee to  ...  view the full minutes text for item 28.

29.

Minutes pdf icon PDF 176 KB

Minutes:

The Minutes of the meeting held on 12 July 2021 were agreed as a correct record and signed by the Chair.

30.

Questions pdf icon PDF 211 KB

To receive any petitions from the public and any questions from the public and Councillors.

 

Minutes:

Questions on the following matters were submitted by members of the public:

 

 

Questioner

Subject

Reply

 

1.

J Wellum

The Council’s Response to the Challenges of Home Working

Cllr McEwan

2.

R Stainthorp

London Fringe Allowance

Cllr Pearce

3.

A Dally

Council Tax collection: Best Practice guidance

Cllr McEwan

 

Questions on  ...  view the full minutes text for item 30.

31.

Decision Books pdf icon PDF 107 KB

Additional documents:

Minutes:

The Assistant Director of Legal & Democratic Services submitted a report listing the Decision Book reports that had been published since the report to the meeting of the Committee held on 12 July 2021.

 

The report also noted that a retrospective review had been requested of the Decision Book regarding the  ...  view the full minutes text for item 31.

32.

Cemetery and Crematorium Rules and Regulations pdf icon PDF 243 KB

This report sets out the results of the Bereavement Services Public Consultation and seeks approval for the revised Cemetery & Crematorium Rules & Regulations and other related proposals.

Additional documents:

Minutes:

Further to Minute 6 of the meeting held on 14 June 2021, the Deputy Chief Executive submitted a report presenting the results of the Bereavement Services Public Consultation on the draft Cemetery and Crematorium Rules and Regulations.  The following documents were attached to the report:

 

·       Appendix 1 – Cemetery and  ...  view the full minutes text for item 32.

33.

Burial Land Options and Considerations pdf icon PDF 422 KB

This report sets out options and considerations for potential land acquisition for burials beyond 2024/25.

Minutes:

The Deputy Chief Executive submitted a report presenting options and considerations for potential land acquisition for burials.  Attached to the report at Appendix 1 was a summary of Options for Burials within 20 miles of Reading.

 

The report noted that a new set of Cemetery and Crematorium Rules and Regulations  ...  view the full minutes text for item 33.

34.

Award of Contract - Accommodation with Support for Young People YMCA Reading pdf icon PDF 278 KB

This report seeks approval to award a contract for the provision of Accommodation with Support for Young People to YMCA Reading.

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report seeking approval to award a contract to YMCA Reading for the provision of accommodation with support to young people.

 

The report noted that the Council currently commissioned YMCA Reading to provide 40 units of accommodation to young people  ...  view the full minutes text for item 34.

35.

Article 4 Direction to remove Permitted Development Rights that would result in Residential Development pdf icon PDF 457 KB

This reports recommends making a non-immediate Article 4 direction to remove certain permitted development rights that would result in new residential dwellings across the town centre, district and local centres, core employment areas and a number of other commercial areas.

Additional documents:

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report seeking approval for a non-immediate Article 4 direction to remove certain permitted development rights that would result in new residential dwellings across the town centre, district and local centres, core employment areas and a number of other commercial  ...  view the full minutes text for item 35.

36.

Fleet Replacement Programme pdf icon PDF 296 KB

This report seeks scheme and spend approval for the Vehicle Replacement Programme as part of Capital Programme 2021-23.

Additional documents:

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report seeking scheme and spend approval for the Vehicle Replacement Programme (VRP) as part of Capital Programme 2021-23.  A Climate Impact Assessment was attached to the report at Appendix 1.

 

The report noted that the Council owned its fleet  ...  view the full minutes text for item 36.

37.

Proposed Changes: Local Council Tax Reduction Scheme pdf icon PDF 329 KB

This report sets out a range of options to make amendments to the Local Council Tax Reduction Scheme for the 2022/23 financial year which would reduce administrative processes for both customers and staff and provide an increased level of support.

Additional documents:

Minutes:

The Director of Finance submitted a report setting out proposed amendments to the Local Council Tax Reduction Scheme for the 2022/23 financial year to reduce administrative processes for both customers and staff and provide an increased level of support.  An Equality Impact Assessment was attached to the report at Appendix  ...  view the full minutes text for item 37.

38.

Accessible Information and Communications Policy pdf icon PDF 166 KB

This report presents a draft Accessible Information and Communications Policy to support the Customer Experience Strategy.

Additional documents:

Minutes:

The Deputy Chief Executive submitted a report presenting for approval a draft Accessible Information and Communications Policy.  The following documents were attached to the report:

 

·       Appendix 1 - Accessible Information and Communications Policy

·       Appendix 2 – Equality Impact Assessment

·       Appendix 3 – Implementation Plan

 

The report explained that an Accessible  ...  view the full minutes text for item 38.

39.

2021/22 Quarter 1 Performance and Monitoring Report pdf icon PDF 337 KB

This report sets out the projected revenue and capital outturn positions for 2021/22 for both the General Fund and the Housing Revenue Accounts as at the end of June 2021 (Quarter 1) and performance against the measures of success published in the Council’s Corporate Plan.

Additional documents:

Minutes:

The Director of Finance submitted a report setting out the projected revenue and capital outturn positions for 2021/22 for both the General Fund and the Housing Revenue Accounts as at the end of June 2021 (Quarter 1), as well as performance against the measures of success published in the Council’s  ...  view the full minutes text for item 39.

40.

Exclusion of the Press and Public

The following motion will be moved by the Chair:

 

“That, pursuant to Section 100A of the Local Government Act 1972 (as amended) members of the press and public be excluded during consideration of the following items on the agenda, as it is likely that there would be disclosure of exempt information as defined in the relevant Paragraphs of Part 1 of Schedule 12A (as amended) of that Act”

 

Minutes:

Resolved –

 

That pursuant to Section 100A of the Local Government Act 1972 (as amended), members of the press and public be excluded during consideration of item 41 below as it was likely that there would be a disclosure of exempt information as defined in the relevant paragraphs specified in  ...  view the full minutes text for item 40.

41.

Civil Enforcement (Parking) Contract and Parking (Motor Vehicle) Strategy - Update

Minutes:

Further to Minute 87 of the meeting held on 18 January 20201 the Executive Director of Economic Growth and Neighbourhood Services submitted a report providing an update on the Parking Strategy and Civil Enforcement service.  The following documents were attached to the report:

 

·       Appendix 1 - Current service

·       Appendix 2  ...  view the full minutes text for item 41.