Decision details

Mapledurham Pavilion Update

Decision status: For Determination

Is Key decision?: No

Is subject to call in?: No

Decisions:

The Director of Environment and Neighbourhood Services submitted a report updating the Sub-Committee on the current position in relation to the Mapledurham Pavilion and planned future action.

 

The report noted that Mapledurham pavilion hall had closed following a structural survey which had identified significant deterioration requiring additional supports to stabilise the building.  The changing rooms and tennis facilities had remained in use during that time.  Major repair works had been funded and scoped by Warren and District Residents Association (WDRA) and these had been overseen by The Day Tanner Partnership on behalf of WADRA at no charge, with the Council undertaking an administrative function.

 

The report explained that building works to the main hall had taken longer than expected, as more work had been required than originally anticipated, including elements such as asbestos removal and replacement of some fixed electrical wiring.  Works had now been completed and keys handed back at the end of February 2019.  A fire risk assessment and electrical inspection of the building had been undertaken but a number of further tasks were required ahead of general public access and use.  These were likely to include further checks on the fire alarm system, upgrading fire signage, updating evacuation processes and potentially improving the emergency lighting.  A full deep clean of the pavilion was also planned, and work had been carried out or was ongoing relating to water testing and flushing practices to address legionella risks, pest control, and maintenance matters relating to the toilets and changing facilities.  Major works were required to make the kitchen fit for purpose, and it was therefore unlikely that it could be reopened until the main refurbishment works had been undertaken.

 

The report explained that it was intended to commission design work for the refurbishment upon receipt of the premium from the Department for Education, with the design work expected to start in September 2019 and a contract let to start building work in February 2020.  It was reported at the meeting that the Management Committee had suggested that s106 contributions already received be used to commence the design work, without waiting for receipt of the premium.

 

The draft accounts for 2017/18 were attached to the report at Appendix 1. These had been presented to the Management Committee in January 2019 and following auditing by the Accountancy Team would be submitted to the Charity Commission.

 

Resolved –

 

(1)     That Day Tanner Partnership and Warren and District Residents Association be thanked for their support and the current position in regard of the Pavilion be noted;

 

(2)     That the s106 contributions already received be used for design work on the pavilion prior to the receipt of the premium from the Department for Education;

 

(3)     That the Council’s accountancy team submit accounts after auditing to the Charity Commission.

Publication date: 07/10/2019

Date of decision: 07/05/2019

Decided at meeting: 07/05/2019 - Mapledurham Playing Fields Trustees Sub-Committee

Accompanying Documents: