Decision details

Transport Consultancy Services - Procurement of New Contract

Decision status: For Determination

Is Key decision?: No

Is subject to call in?: No

Decisions:

The Director of Environment and Neighbourhood Services submitted a report that highlighted the end of the existing Transport Consultancy Services Term Contract with Peter Brett Associates, on 31 August 2019, and set out the recommended procurement approach for a new Transport Consultancy Services Term Contract.

The report explained that the Transport Consultancy Services Contract with Peter Brett Associates, which was due to expire on 31 August 2019, provided valuable support and expertise in developing and delivering the Council’s Local Transport Plan.  The existing consultancy contract allowed the Council to call on expertise not available from within the organisation and to respond to peaks in workload and funding availability.

It was proposed that a new Transport Consultancy Services Term Contract was procured to ensure service continuity and a smooth transition between Contracts.  It was recommended that the new contract was procured via a two-stage tendering process to ensure the Council was able to continue demonstrating best value for money and allow the Council and Contractor sufficient time to develop a successful partnership approach in the delivery of the transport strategy.  The report set out the following anticipated timeframe for procuring a new Transport Consultancy Services Contract:

Issue Pre-Qualification Questionnaire (PQQ) – January 2019

Shortlisting – February 2019

Issue Invitation to Tender (ITT) – March 2019

Tender evaluation – April 2019

Recommendation to appoint – May 2019

Mobilisation period commences – June 2019

New Contract commences – Sept 2019

Resolved –

(1)        That the existing Transport Consultancy Services Term Contract would expire on 31 August 2019, be noted;

(2)        That the procurement approach and anticipated timeframe for securing a new Transport Consultancy Services Term Contract be noted;

(3)        That the Director of Environment and Neighbourhood Services, in consultation with the Lead Councillor for Strategic Environment, Planning and Transport, the Head of Legal and Democratic Services and the Head of Finance, be delegated authority to award the new Transport Consultancy Services Term Contract upon completion of the procurement process.

 

(The meeting started at 6.30pm and closed at 8.28pm)

 

Publication date: 18/03/2019

Date of decision: 21/11/2018

Decided at meeting: 21/11/2018 - Strategic Environment, Planning and Transport Committee

Accompanying Documents: