The Executive Director of Economic Growth and Neighbourhood Services submitted a report on progress with the renewal of the specialist vehicles maintenance contract and seeking approval to award a new contract in June 2021 to avoid service disruption.  An options appraisal was attached to the report at Appendix 1.

The report explained that the existing specialist vehicle contract with Geesinknorba expired at the end of August 2021 and that the provider did not wish to enact the option for an extension.  In order to operate the 82 specialist vehicles including refuse collection, street sweepers and the mobile library, an Operator’s Licence was required by law, and failure to have a maintenance contract in place was a breach of the licence undertaking.  It was therefore recommended to award the maintenance contract to Dennis Eagle via the YPO framework.

Resolved –

(1)      That the Committee approve the award of the Specialist Vehicle Maintenance contract to Dennis Eagle via the YPO framework for a period of three years with an option to extend for up to twenty-four more months;

(2)      That further investigations be carried out into future options including a full business evaluation of bringing the maintenance service in house and a separate evaluation of the future of the Bennet Road Depot capacity issues.