Agenda and minutes

Venue: Online Meeting via Microsoft Teams

Contact: Simon Hill - Committee Services Email: (  0118 9372303


No. Item


Petitions and Questions pdf icon PDF 14 KB

To receive any petitions from the public and any questions from the public and Councillors.



A questions on the following matter was submitted by a Councillor:








Cllr White

Outsourcing of Leisure and Greenwich Leisure Bailout

Cllr Hoskin


(The full text of the question and response was made available on the Reading Borough Council website).


Annual Council Meeting Cancellation & Arrangements pdf icon PDF 525 KB

This report sets out the arrangements to be made in accordance with Section 78 of the Coronavirus Act 2020 and ‘the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations, as a result of the recommendation to cancel the Annual Council Meeting, which had been due to take place on 2 June 2020.


The Assistant Director of Legal & Democratic Services submitted a report recommending that the Annual Council Meeting due to be held on 2 June 2020 was cancelled and setting out the alternative arrangements for making various appointments for the forthcoming year in the absence of the Annual Meeting.  The report had appended the recommended appointments to Committees, Sub-Committees, other Bodies and appointments to outside organisations; and proposed meetings calendars for 2020/21 which had been prepared to hold a reduced number of online meetings, running until the end of August, as well as a possible full schedule of meetings in anticipation that some of the Covid-19 restrictions would be lifted by September.


The report explained that Local Authorities had been given permission to cancel or postpone their Annual Meetings this year as prescribed by the Coronavirus Act and the subsequent Regulations, which were issued in April 2020.  A consequence of the proposed cancellation was that the election of the new Mayor would not be able to take place as planned. Instead the Committee was being asked to approve the appointment of the Mayor and Deputy Mayor, until it was possible to confirm them at a future Council Meeting.  Additionally, the report requested approval for the appointment of the Leader and Deputy Leader; Lead Councillors; and Chairs of Committees and Sub-Committees.  Appendix A listed the proposed memberships of Committees; Sub-Committees; and other bodies as well as their Chairs and Vice-Chairs.  Appendix B listed the Council’s appointments to outside bodies.


The Committee was reminded that the Annual Council Meeting also considered, from time-to-time, changes to the Constitution; and Delegations, which included the Monitoring Officer’s ability to grant a general dispensation to members in certaincircumstances.  As a result of the current Covid-19 pandemic, it was intended that the Constitution and any other matters, some of which may not have been explicitly set out in the report, would remain unchanged until such time that the Council decided to review them.


The Chair, Councillor Brock, and Vice-Chair, Councillor Page, announced a few amendments to the recommended appointments, which had been included in the papers, as follows:


  • Councillor Barnett-Ward would replace Councillor James on the Licensing Applications Committee;
  • Councillor Edwards would replace Councillor McEwan as the Governor representative on the Berkshire Healthcare Foundation Trust;
  • Councillor Brock would replace Councillor McEwan on the Royal Berkshire NHS Trust
  • Councillor Stevens would replace Councillor Woodward on the University of Reading Court, as this appointment was linked to The Mayoralty;
  • Councillor Page was the appointee to the Berkshire Local Transport Body and Bus Lane Adjudication Service Joint Committee and Councillor Debs Absolom should be recorded as his substitute (deputy) on those two bodies.


Resolved –


(1)      That, in accordance with Regulation 6(c) of the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the Annual Council Meeting due to be held on 2 June 2020 be cancelled until such time as guidance on social distancing allowed;  ...  view the full minutes text for item 2.