The Minutes of the meeting held on 9 April 2025 were confirmed as a correct record and signed by the Chair.

Further to Minute 36 of the previous meeting, on the Information Governance Quarterly Update, which had included stating that the report had provided an update on “the on-time responses to FOI requests, which stood at 90.3% in Quarter 3, a significant improvement from the 45.7% recorded in Quarter 2 of 2024/25”, it was reported at the meeting that it had subsequently been discovered that, in changing the method of reporting, the team had inadvertently selected an incomplete dataset to report upon and, as a consequence, earlier cases in the period had not been counted for the statistics reported to the Committee.  When reviewed and checked, the Customer Relations Team and the Performance Team had agreed the performance for FOI in Q3 had been 69% sent out in timescales and the process used to report data going forward had been reviewed.  An update on the more recent statistics was given at the meeting (Q4 of 24/25 – 80% of FOIs had been sent out in timescales; Q1 of 25/26 - 87% of FOIs had been sent out in timescales, with monthly data: April – 82%; May – 91%; June – 90%) and a full report would be given at the next meeting.

Resolved:     That the position be noted.