This report sets out the requirements for a contract to manage and maintain the material stores used by Repairs and Property Services in Housing.

The Committee considered a report seeking approval to procure a new managed stores contract for the Council’s Housing Property Services.

The report explained that the current managed stores contract, which supported the delivery of responsive repairs, voids, and planned works to the Council’s housing stock, was due to expire on 31 March 2026. The proposed procurement would ensure continuity of service and support the Council’s statutory landlord responsibilities.

The report set out the procurement strategy, including a proposed contract term of five years with an option to extend for a further two years. It also outlined the benefits of a managed stores model, including improved stock control, reduced downtime for operatives, and better value for money.

Resolved –

(1)  That the Executive Director of Communities and Adult Social Care, in consultation with the Lead Councillor for Housing, the Director of Finance, and the Assistant Director of Legal and Democratic Services be authorised to:

1.1 Procure and award a contract with the successful tenderer(s) for the Managed Stores contract. The contract will be for up to 7 years (5 initial years and then up to 2 further years).

1.2 Negotiate with the successful tenderer to mobilise the contract, vary the contract, extend the contract at the appropriate time, and otherwise contract manage the contract throughout its lifecycle.