Report by Director of Resources

The Director of Resources submitted a report on a review of the Council’s Contract Procedure Rules (CPRs).  The report set out proposed changes to the CPRs in order to update them and align them with best practice.  The proposed changes were set out in Appendix A to the draft report.  As the Contract Procedure Rules formed part of the Council’s Constitution (within Part 4: Rules of Procedure) they were a reserved matter and these changes therefore required Council approval.  The relevant sections of the Constitution would be amended and published on the Council’s website.

The following motion was moved by Councillor Brock and seconded by Councillor Lovelock and CARRIED:

Resolved -

(1)            That the revised Contract Procedure Rules as set out at Appendix A to the report be approved;

(2)            That the Head of Procurement and Contracts be authorised to make minor revisions to the Contract Procedure Rules in consultation with the Head of Legal and Democratic Services and the Director of Resources, such revisions to be limited to reflect changes to number and/or section title cross references of other relevant parts of the Constitution if they were subsequently amended (e.g. Financial Regulations or Delegations Register), job titles, titles of guides, titles of forms and/or governance boards that may be referred to in the Rules;

(3)            That the Monitoring Officer be authorised to make any required amendment(s) to delegations needed within the Delegations Register and/or the Financial Regulations to reflect the agreed Contract Procedure Rule changes as appropriate.