Agenda and minutes

Venue: Council Chamber, Civic Offices, Reading, RG1 2LU (there will be a very limited number of socially distanced seats available for the public in the Council Chamber)

Contact: Simon Hill - Committee Services Email: (simon.hill@reading.gov.uk)  0118 9372303

Media

Items
No. Item

2.

Declarations of Interest

Minutes:

Councillor Stanford-Beale declared a prejudicial interest in Item 10, on the basis that she was a Council-appointed Non-Executive Director of Reading Transport Limited.

3.

Minutes pdf icon PDF 118 KB

Additional documents:

Minutes:

The Minutes of the meetings held on 12 April and 26 May 2021 were agreed as a correct record and would be signed by the Chair.

4.

Decision Books pdf icon PDF 101 KB

Minutes:

The Assistant Director of Legal & Democratic Services submitted a report listing the Decision Books that had been published since the report to the meeting of the Committee held on 12 April 2021.

 

Resolved

 

That Decision Book Nos 628-632 be noted.

 

5.

Development of the Minster Quarter pdf icon PDF 212 KB

This report seeks approval for the approach to the development of the Minster Quarter, including a proposal to prepare the site for sale by way of a Development Agreement and a bid to the Brownfield Land Release Fund to support the delivery of the Council’s ambitions for the Minster Quarter.

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report seeking approval for a proposed approach to the development of the Minster Quarter, and specifically to proceed to prepare the site for sale by way of a Development Agreement as the preferred delivery vehicle, and to appoint a  ...  view the full minutes text for item 5.

6.

Cemetery Policy pdf icon PDF 280 KB

This report sets out new draft Cemetery & Crematorium Regulations for public consultation.

Additional documents:

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report presenting new draft Cemetery & Crematorium Regulations (the Regulations) for public consultation.  The following documents were attached to the report:

 

Appendix 1 – Draft Cemetery & Crematorium Regulations 2021

Appendix 2 – Equality Impact Assessment

Appendix 3 – Cemetery Plan  ...  view the full minutes text for item 6.

7.

Allocation of the Community Infrastructure Levy 15% Local Contribution pdf icon PDF 577 KB

This report summarises the results of consultation on the provisional allocation of 15% local Community Infrastructure Levy (CIL) and future priorities, and proposes a final allocation of CIL collected up to 31 March 2020 as well as changes to the previously agreed allocation.

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report on the 15% of collected Community Infrastructure Levy (CIL) to be allocated to the local area in which development had taken place.  An Equality Impact Assessment was attached to the report at Appendix 1 and a Summary of  ...  view the full minutes text for item 7.

8.

Specialist Vehicle Maintenance Contract pdf icon PDF 192 KB

This report highlights progress with the renewal of the specialist vehicles maintenance contract and seeks approval to award a new contract in June 2021 to avoid service disruption.

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report on progress with the renewal of the specialist vehicles maintenance contract and seeking approval to award a new contract in June 2021 to avoid service disruption.  An options appraisal was attached to the report at Appendix 1.

 

The  ...  view the full minutes text for item 8.

9.

Appointments to Outside Bodies pdf icon PDF 179 KB

This report asks the Committee to make appointments or nominations to outside bodies for the Municipal Year 2021/22, or longer where required.

Additional documents:

Minutes:

The Assistant Director of Legal & Democratic Services submitted a report asking the Policy Committee to make appointments or nominations to outside bodies for the Municipal Year 2021/22, or longer where required.  A schedule of outside body appointments showing the Group Leaders’ recommendations was circulated prior to the meeting.

 

Resolved:

 

(1)  ...  view the full minutes text for item 9.

10.

Reading Transport Limited Shareholder Report pdf icon PDF 364 KB

This report sets out the proposed actions and next steps arising from an independent review of Reading Transport Limited’s governance arrangements.

Additional documents:

Minutes:

The Deputy Chief Executive submitted a report to the Committee, acting as shareholder of Reading Transport Limited (RTL), setting out the proposed actions and next steps arising from an independent review of RTL’s governance arrangements.  Attached to the report at Appendix 1 was a Draft job description and proposed timeline  ...  view the full minutes text for item 10.

11.

Exclusion of the Press and Public

The following motion will be moved by the Chair:

 

“That, pursuant to Section 100A of the Local Government Act 1972 (as amended) members of the press and public be excluded during consideration of the following items on the agenda, as it is likely that there would be disclosure of exempt information as defined in the relevant Paragraphs of Part 1 of Schedule 12A (as amended) of that Act”

 

Minutes:

Resolved –

 

That pursuant to Section 100A of the Local Government Act 1972 (as amended), members of the press and public be excluded during consideration of items 12-14 below as it was likely that there would be a disclosure of exempt information as defined in the relevant paragraphs specified in  ...  view the full minutes text for item 11.

12.

Declarations of Interest for Closed Session Items

Minutes:

Councillor Stanford-Beale declared a prejudicial interest in Item 14 on the grounds that she was a Council-appointed Non-Executive Director of Reading Transport Limited.

13.

2-4 Darwin Close - Disposal

Minutes:

The Executive Director of Economic Growth and Neighbourhood Services submitted a report advising the Committee of the offers received for the freehold disposal of 2-4 Darwin Close pending the completion of the Office Rationalisation Project Phase 2C works at 19 Bennet Road and seeking approval to dispose of the property.  ...  view the full minutes text for item 13.

14.

Reading Transport Limited Shareholder Report

Minutes:

The Deputy Chief Executive submitted a report to the Committee, acting as shareholder of Reading Transport Limited (RTL), setting out the conclusions and recommendations arising from an independent report on RTL’s operating arrangements.  The following documents were attached to the report:

 

·       Appendix 1 - Proposed KPI Reporting

·       Appendix 2 -  ...  view the full minutes text for item 14.